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Mistaken Goal: Where Student Affairs & Technology Meet


"...technology is not something that happens to us. It is something we create. We must not confuse a tool with a goal. We must, therefore, be sure that technology serves the fundamental purposes of higher education." Stanley N. Katz in "In Information Technology, Don't Mistake a Tool for a Goal"

First Amendment and Online Issues in Higher Education Webinar

NASPA and ASJA (the Association for Student Judicial Affairs) are presenting a webinar in October entitled “The First Amendment and Online Issues in Higher Education.”  The abstract:

College and university student use of online technologies and forums can present challenges for student affairs administrators at every level.  The expanding terrain of cyberspace brings forth questions about student conduct, attitudes and freedoms in online forums such as social networks.  Participants of this Webinar will explore how the law applies to administrators monitoring and responding to online student misconduct.

The event is scheduled for October 10 from 1:30 to 3:00 Eastern.  More info, including pricing, can be found on NASPA’s website.

I’m disappointed that the webinar costs as much as it does (early registration would cost me $75 as a student member of NASPA; that’s $75 for an hour-and-a-half webinar!) but I might try to fit this into my schedule and budget.  I would be interested not only in what the presenters have to say about the law but also in what they choose to discuss as a measure of what technology and legal issues are important to student affairs and higher education.

NASPA Tech Tools Done and Open to Everyone

I know that I’ve been neglecting this blog for quite some time.  I’ve spent my time blogging over at the NASPA Tech Tools program.  That program is now formally completed so my time and attention will now swing back over to this blog.

More importantly, we’ve opened up all of the material in that program (an 8-week series of blog posts introducing different technologies to student affairs professionals) to everyone; it was previously limited to NASPA members.  All of the original content is licensed under a Creative Commons license so we hope that others will be able to save time and energy by reusing some of the content we developed.

Overall, I am very pleased with how the program turned out.  I am most pleased with the support we received from NASPA throughout the entire program.  The format is a new approach for NASPA and I don’t know if it will be tried for other content but it seemed to make the most sense for this content, particularly as using a blog to present the material was a visible and ongoing demonstration of one of the technologies introduced.  It also fed right into other technologies we discussed such as RSS, tagging and folksonomies, and videos (God bless Lee LeFever and his “… in Plain English” videos!).  NASPA was also completely open when we told them that we wanted to register a new domain name and hosted service.  I was a bit apprehensive to ask to do that but the technical requirements dictated that approach.  It was the right move as it not only allowed us to easily conduct this program (mad props to Christina Dulude who wrote the custom WordPress plugin that made the blog accessible only to logged-in NASPA members!) but it also gives the Technology Knowledge Community a platform for continued experimentation.

I am also very pleased with the content and how it all turned out.  I am particularly fond of how we covered blogs and RSS and I hope participants got a lot out of those two topics as they seem to be the ones that can most immediately make their jobs and lives easier and more interesting.  There were some topics that were more difficult than others to cover because they’re a bit hard to cover in just one or two blog posts.  And, of course, there are topics that we couldn’t cover during the program.  I dearly wish we could have found some way to look at mobile technologies.  I also wish we could have spent more time exploring the cultural changes intertwined with many of these technologies.

In terms of how popular the program was, Awstats and Google Analytics both tell me that there were only a few hundred unique visitors.  I’m curious to see how and if that will change now that non-NASPA members can access the content.  And even “just a few hundred” participants is still a good turnout for such a unique kind of program and larger than many other programs!

More Online Summer Professional Development

Another online summer development opportunity: StudentAffairs.com’s “Face the Facts: Online Communities Are the Way College Students Communicate” begins next week. Registration closes soon so if you’re interested you need to jump on this! I don’t know the instructor (Maureen McGuinness Clouse at the University of North Texas) but the topic sounds very interesting and pertinent. I know that we here at NSSE spend a lot of time talking about and pondering (and occasionally worrying about) how effectively institutions are communicating with students, particularly using multiple media and electronic tools.

Today also marks the launch of NASPA’s Tech Tools. If you’re a NASPA member, please feel free to log in and participate in this 2-month program. If you’re not a NASPA member, we’ll be opening the content up to everyone at the conclusion of the program. It’s all being licensed under a Creative Commons Attribution-Noncommercial-Share Alike license so you can reuse the content at your own institution or in your own (non-profit) educational programs.

Two Upcoming Online Student Affairs Technology Educational Programs

Over the course of the next few months, both major student affairs professional organizations will be offering online training/education about technology.

ACPA and ResLife.Net are hosting a three week course titled “Contemporary Technology Issues for Student Affairs Professionals.” It will focus on online social networks, copyright, and administrative efficiency. The program is open to non-members although the price is higher ($150 for regular ACPA Members, $75 for student members, and $175 for non-members). The course sponsored and endorsed by ACPA’s Commission for Housing and Residential Life.

NASPA is presenting a much longer and free program titled “Tech Tools for Student Affairs Professionals.” The eight-week program scheduled during June and July will cover: blogs; photos and images; RSS and newsreaders; tagging and folksnomies; wikis, podcasts, video, and audio; online applications and tools; and social networking. Each topic will be covered using 2-3 blog posts with lively and practical examples and exercises. Participation in this program is free and open to all NASPA members; we plan to open the entire contents of the program to non-members once the program has run its course. We also plan to release the material under a license/copyright that will allow others to reuse the content on their own campuses and in their own organizations. The program is being presented and organized by the NASPA Technology Knowledge Community.

2008 ACPA Technology-related Presentations

Although many of my co-workers will be attending ACPA’s Annual Convention next week in Atlanta, I will be staying here in Bloomington to hold down the fort. But I’ve looked at the conference program and it looks quite nice. Each of the past two years, NASPA’s Technology Knowledge Community has compiled a listing of technology-related programs for the NASPA conference. I’m not sure if it would be appropriate to compile such a list for the ACPA conference and place it on the NASPA Web site so here’s a similar list of technology-related programs for any who are lucky enough to attend ACPA’s conference:

I hope to be able to contact the presenters of these programs in a few weeks after the dust has settled after the conference to get more information from them about their program and how well it was received. If you are planning to attend any of these programs, I’d love to hear from you afterwards, too!

2008 NASPA Conference: Technology in Student Affairs & Higher Education Master’s Degree Curriculum

The first program I attended on Tuesday that had a strong technology focus was a presentation of original research into the technology components of student affairs Master’s programs. The program was entitled “Technology in Student Affairs & Higher Education Master’s Degree Curriculum” and it was presented by two persons from Hillsborough Community College and one from the University of South Florida. It led to significant discussion of the topic among a very diverse group of attendees; as with many programs, the discussion itself was of a high enough quality that it was worth attending the program for the discussion alone.

The presenters began by citing some facts from large national surveys and research that attempted to measure the prevalence of technology use in America. The researchers cited these facts to attempt to establish the importance of technology literacy. I think they would have been better off skipping it as this audience didn’t need to be convinced and the time could have been better spent on their original research and related discussion.

The research they next cited, related to student affairs preparation programs and their priorities and effectiveness as it relates to technology, was much more appropriate and effective. For example, in his 2006 article Waple reported that of the 28 skills and competencies identified, “Use of microcomputers in Higher Education” was ranked by respondents as the 7th most important skill or competency but also the one in which they gained the least competency in their Master’s program. The presenters also briefly discussed the role of the CAS standards, particularly the fact that the only mention the standards make of technology (outside of distance education) is in relation to ensuring faculty have adequate technical support and resources.

The original research they conducted seemed to have two aims: explore the prevalence of technology in the Master’s curriculum and begin to explain those findings. To accomplish this, they employed two methods. First, they looked at the available Master’s programs and their publicly-published curricula. Second, they administered a brief web-based survey to faculty in those programs to see if their responses would match with their publicly-published curricula and ask why technology is or is not integrated into the curriculum.

150 programs were included in their research. Of those 150 programs, the review of publicly-available information indicated that only 5 programs require students to take a technology-related course in the major with other programs providing an elective course in the major or addressing the topic in other courses. The majority of the programs either do not address the topic in their publicly-available information or only address the topic through elective coursework.

The survey results largely supported the review of publicly-available information. The most interesting information came from the question that asked the faculty to explain the rationale for the inclusion or exclusion of technology-related coursework in their program. Those who include the material expressed that technology competency is simply required for their graduates to become effective professionals. Those who do not include the material seemed to believe that there simply isn’t any room in the curriculum for this “additional” topic. The presenters wondered aloud if some of these responses may indicate resistance to the idea of including technology in the curriculum.

The researchers presented several sets of recommendations to address this topic. Of course, “conduct more research” was among their recommendations. Also included was a listing of recommended knowledge and skills that Master’s students should gain or be made knowledgeable of through their graduate work. The list of specific skills generated significant discussion among the audience members and presenters as there always exists a tension between teaching specific skills  that may quickly become out-of-date and more generalized foundational knowledge that may last much longer but be more difficult to teach and understand.

One audience member explained that he sees three different suites of skills that need to be addressed:

  1. Practical use of technology (for practitioners)
  2. Management of IT as a resource
  3. Student use of technology and its impact on student development

Several current Master’s students in the audience also discussed their viewpoints with one expressing how difficult it is to be the youngest professional in the office with the natural expectation that she is the most tech-savvy. Another expressed how it has difficult to map his desired skillset, including competency with technology, onto the course offerings at his institution.

One touchstone referenced throughout the presentation and discussions was Prensky’s concept of digital natives and digital immigrants (I recommend reading Henry Jenkins’ criticism of Prensky; it also includes several informative links to both the Prensky’s original formulation and other discussions of it). One of the most powerful assertions made by an audience member is that student affairs faculty will always be digital immigrants, at best, given their personalities and interests (in the interests of full disclosure, it was Will Barratt who made the assertion during the presentation, the same person who wrote that article).

The final point made by the presenters is a very powerful one: If we believe that technology competency is a necessary skill for student affairs professionals (and the literature seems to indicate that we do) AND we’re not teaching that competency in our Master’s programs (and this research seems to indicate that we aren’t), then how do we expect new professionals to acquire this competency? Are they expected to arrive at grad school with it? Learn on their own time? Or is this simply a glaring hole, a mismatch between our expectations and reality?

I asked the presenters if they would be willing to publish or share the results of their research in a more widely-available format, particularly the results of their survey of publicly-available information. I am hopeful they will do this as it would be a very valuable resource and I hope to see them publishing the results of their work soon. It’s interesting, informative, and very important to the future of the profession.

2008 NASPA Conference: Facebook, Blogs, and Other Electronic Communication: How Students Construct Learning Environments through Social Networking Sites

The final technology-related program I attended on Monday was entitled “Facebook, Blogs, and Other Electronic Communication: How Students Construct Learning Environments through Social Networking Sites” and it was an extremely well-attended session; every seat was filled with some people standing in the back and I would guess there were over a hundred attendees. The presentation focused on survey results from the University of Michigan that asked Michigan students about their use of tools such as Facebook and blogs. The PowerPoint file for the presentation can be found on their Web site.

The general tone of the presentation - this is what our students are doing and we must be aware of its many effects instead of being fearful or controlling - is the right message. That we are still having to work to get that message out is disappointing but at least it seems to be getting easier to get that message out.

The presenters began by discussing CIRP data specific to Michigan students but they quickly moved on to data specific to their original research. I refer readers to the PowerPoint linked in the first paragraph for all of the specific data points.

The major findings of their research into students’ use of online communities generally echo the findings of other researchers who have focused on college students’ use of Facebook. In particular, they discovered that the top two activities of respondents to their surveys were messaging people they know and viewing profiles of people they know. The researchers further asserted that the two areas most impacted by online communities is community and identity development. They arrived at these conclusions by navigating and using multiple frameworks, including Tinto’s persistence theories and a community psychology perspective. Other specific results of the UM surveys also support or are very similar to others’ findings that one of the primary uses of online communities is for keeping in touch with high school friends.

Despite the prominent use of online communities by respondents to form and maintain social connections, the respondents largely disagreed with statements that implied or outright stated that it would be more difficult to meet new people or stay connected without online communities. These questions were discussed in the context of negating the perception that use of or participating in online communities detracts from or takes the place of face-to-face communication.

Not all of the questions UM asked on their surveys focused on online communities. They also asked about blogging and media-sharing communities, including video- and photo-sharing communities. These results, although interesting and informative, generated no discussion.

The researchers then discussed their assertion that use of online communities ties in with identity development, specifically Chickering’s “developing autonomy” and “establishing identity” vectors. This is similar to qualitative research performed by five IU Master’s students done a couple of years ago analyzing the interplay of Facebook use with Chickering’s “developing mature interpersonal relationships” vector. Similar to the IU results, the Michigan results did not appear to support the tie between online community use and participation and Chickering’s vectors.

These results seem counterintuitive to me, particularly in the case of the UM results related to identity. In particular, it seems that if the presentation accurately reflects the UM survey then there are some pretty serious methodological issues. Self-identity is much more complex than simply asking someone if you “believe who you are is reflected in your [Facebook] profile” or if “by using online communities I can better express myself.” I’m not even convinced that exploratory research in this area on these topics can be adequately done using surveys. They seem to be topics that require personal interaction - interviews, focus groups, etc. - to capture and explore the intricacies and ambiguities of human interaction and identity development.

Throughout the presentation, the presenters addressed issues of how and whether administrators should use Facebook. They recommended that administrators use peer educators in many cases rather than creating Facebook profiles and using those profiles to seek out and connect with students. Similar to others who have made recommendations regarding administrator use of Facebook, the UM presenters recommended that administrators only form online relationships with students when the students initiate them. Further, they insisted that administrators view Facebook tools such as groups, events, and fan pages as complementary tools to use alongside other tools such as Web pages. Much of the discussion after the formal presentation during the question-and-answer session focused on those Facebook tools.

Another question from the audience asked about the advertising in Facebook and how the UM administration viewed the advertising in relation to official and unofficial UM use of Facebook and Facebook tools. They are not happy with the advertisements but it’s out of their control. The question, however, was very insightful and indicative of the kinds of questions and concerns we should all be exploring as we move forward with commercial tools and environments.

Others described their experiences on their campus and with their students. One described how students on his campus viewed as “cool” compared to other administrators because of his use of Facebook. Another described how students on his campus attacked, defended, and then discussed policy changes made by campus administrators.

When one audience member asked about the danger of students creating unofficial groups or fan pages misrepresenting the university, other audience members replied by advising against creating new policies aimed specifically at Facebook. One audience member reminded the original questioner that existing policies almost certainly covered such a situation. Other audience members suggested that a high level of control over students’ use of Facebook is impossible.

Other audience members discussed using Facebook groups for and during new student orientation. One use is to create Facebook groups for each orientation group well before the actual on-campus orientation session. Discussion questions were created for each group were posted along with events.

The session was packed to the gills and there was a ton of excellent discussion after the formal presentation. Other topics of discussion not fully documented here included one anecdote about a conduct case involving harassment on Second Life, (positive and negative) use of Facebook to select roommates, and education of students about their profiles and how others view them.

The lack of methodological details makes it very hard to evaluate the quality of the original research.  In particular, the discussion was couched in the language of inference where the responses and characteristics of the respondents were assumed to reflect those of the entire population. Without knowing the particulars of the methodology, it’s impossible to evaluate if this can be done with the results of these surveys.

On the one hand, it was somewhat disappointing that some of the questions during the session were extremely basic; I had hoped that we had gotten past that point already. However, many of the questions and observations were very interesting and insightful. More importantly, the answers to the questions from both the presenters and audience members were often right on mark and consistent with current research. Despite the problems with their research, these researchers are on the right track.

2008 NASPA Conference: Building a Dynamic, Award-Winning Sexual Assault Web site: A Collaboration of Student Affairs Professionals

The second program I attended at this year’s NASPA conference was presented by several people from the College of William & Mary. The program was entitled “Building a Dynamic, Award-Winning Sexual Assault Web site: A Collaboration of Student Affairs Professionals” and it focused on their Sexual Assault Resources & Education Web page. There were several people involved in the presentation (four are listed on the NASPA Web site; six are listed in the printed program guide) from the institution who all participated in developing the Web site in various capacities.

The College of William & Mary has a long history with providing, developing, and supporting sexual assault education. In response to a series of related incidents, the institution recently embarked on further enhancing their efforts by developing a model sexual assault response program and plan. Key among these new efforts was the creation of a Web site aimed at multiple audiences with comprehensive sexual assault information.

The staff at William & Mary faced many challenges in creating this Web site: adhering to a tight time frame, figuring out the necessary level of funding, defining the project, assembling the right team, defining the “comprehensive” nature of the site (resources AND education was how it was eventually defined), involving others, and resolving the ambiguity and evolution of the project and its scope. As a theoretical framework, they decided to focus on the theory of planned behavior and focus on promoting healthy behavior and choices. The primary assessment and evaluation tool used to target the content of the Web site was the Illinois Rape Myth Acceptance Scale; although this tool has some limitations, it is tested and generally regarded and reliable and valid. Importantly, positive findings from the results of the surveys were also used in creating the Web site.

Humorous videos were used as the anchors for each of the five main sections of the Web site. One of the presenters shared that he had significant hesitation in attempting to use humor to discuss and address sexual assault. However, the videos the presenters showed seemed to be in good taste and used humor to good effect in discussing this serious topic. One audience member congratulated the presenters on being able to use humor while retaining respect for the topic and its gravity.

The Web site itself is used as the foundation for other educational efforts and media. Evaluating the effectiveness of the Web site, however, has been very difficult. In particular, isolating the effect of the Web site is difficult.

In general, the program was quite good. The content was detailed and it was very well-presented and rehearsed. However, the program did not seem to quite match its title as it did not seem to focus on the process of building the Web site as much as it did on the theoretical foundation and the content of the Web site. Perhaps I am simply too biased given my background in (light weight) Web site development and maintenance but there simply weren’t many details about how they arrived at much of the design and structure of the Web site. The presenter explained how some of the design came about and why it was designed in that manner but much of it remained unexplained. In all fairness, the amount of information that can be presented in a conference presentation is limited by the amount of time available. The time available was well-used and the level of detail was very appropriate for the audience so it’s likely that my criticism is off the mark.

2008 NASPA Conference: Consolidation of Information Technology Services in Student Affairs: A Case Study

The first program I attended at this year’s NASPA conference was presented by two gentlemen from the University of Connecticut’s discussing the centralization of IT services in their student affairs division. Tom Bloom, Director of Student Affairs Information Technology (SAIT), and David Clokey, Assistant Vice President for Student Affairs, presented the session entitled “Consolidation of Information Technology Services in Student Affairs: A Case Study.” The session was well-attended (20-30 attendees) given the very focused topic.

As the title suggests, the program discussed the history, impact, challenges of the IT centralization process that has occurred at UConn over the past 4-5 years. They also discussed lessons learned from the process and its impact on both culture and technology within their student affairs division.

Their journey began in 2003 with the commission and delivery of a consultant’s report regarding the state of IT support and resources in the UConn division of student affairs. At that time, some departments the division employed a handful of IT staff dedicated primarily to only that department and some departments had no IT staff at all. Therefore IT work in the division was piecemeal and lacking in coordination. Many Web sites and resources were not hosted on centralized, secured servers presenting not only security but also disaster recovery challenges. Many critical applications were dependent on only one person.

Based on those issues identified by the consultant (the presenters later mentioned that it seemed to be important for an outside party to conduct this assessment to help obtain honest answers without departments feeling threatened), the division began to centralize their services. Although the decision was made early in 2004, it was not until a year later that a director for the new department was hired. This gap between making (and announcing) the decision to rearrange staff and services and hiring the director of this new department was cited as a shortcoming. Throughout 2004 and 2005, the division’s IT staff were consolidated in one department and then in one physical office.

As mentioned earlier, the creation of SAIT and centralization of IT services changed not only the technology of the division but also the culture. SAIT used the newly-created SAIT Oversight Committee to help establish priorities and manage the new processes that were created. Initial priorities included many related to personnel, internal processes, and external issues.

The presenters asserted that the gains far outweighed any losses. Business services were established and improved. production and support services were improved, application and web development services were improved, support services were changed and improved, and collaborative relationships were built within and without of the division of student affairs. However, the new department also opened up new demands for services and support along with a need to educate the division regarding the new business processes. In addition, routine maintenance and support occupies most of the SAIT department’s time, contrary to (unrealistic?) expectations. Importantly, the presenters noted early in the presentation that the goal of the centralization was not to save money but to invest it wisely.

During the closing question and answer session, one audience member explained how his campus was going through this transition but some departments are resistant to the change. The presenters’ response was that hiring someone to be the face of the new department and to listen to the resistant departments seemed to be critical. Another audience member noted that many institutions seem to be going through the same process and collaboration and communication between those different campuses may be very helpful.

The session was tightly focused and well organized. I have not written about all that the presenters or audience discussed but those who are going through or about to begin going through a similar process should consider contacting these presenters. The apparent growing trend of employing IT personnel in student affairs divisions and departments poses many challenges and opportunities; deciding exactly where and how to place those employees in the organizational structure adds to the complications and challenges. Centralizing these personnel and their services appears to be a viable path for some institutions.

2008 NASPA Conference: Upcoming Activities and Events

I’ll be in Boston for several days beginning on Friday for this year’s NASPA conference. For those not intimately familiar with student affairs, NASPA is one of the two large international student affairs organizations (ACPA is the other one).  There are over 11,000 members in NASPA at over 1,400 institutions.  The latest figures I saw for this year’s conference put registration at over 4,000.

The particular events in which I will be participating or attending that may also be of interest to you include:

  • New (And Old!) Technology You Can Use” pre-conference workshop on Sunday morning. I’ll be leading this workshop alongside a colleague (note to self: remember to collect resourced used in the workshop and upload somewhere, likely the Technology KC Web site).
  • “NASPA Communities Celebration/Grad Prep Fair” on Monday night, March 10, at 7:00. The Technology Knowledge Community will have a table at this event and I plan to be there the entire time if anyone reading this blog would like to stop by and berate me for not keeping the blog more up-to-date or just chat.
  • Technology Knowledge Community General Meeting on Tuesday morning, March 11 at 9:00. We’re about to post a draft of the agenda but items that will be on the agenda include a brief update on KC activities, discussion of ongoing activities (particularly a large educational effort planned for this summer), and open discussion for and with members.  The main issue confronting us remains our focus: do we serve the general membership with technology-related advice and guidance, do we serve the specialists who support and develop technology for student affairs, or do we try to walk a middle ground between those two goals?  We’ll also discuss the idea of a student affairs technology conference/summit/event that has been tentatively broached by NASPA with a primary focus on assessing the viability of such an event and defining the focus of such an event.

There are also many technology-related presentations and I am very excited about many of them.  The Technology Knowledge Community has published a listing of these presentations on their Web site.

If you’re attending, please say hello if you see me!  If you’re not attending, I will do my best to update this blog with commentary, reactions, and observations throughout the conference.  I hope the Technology KC will also be able to work with the presenters of the technology-related presentations to collect and post their presentation materials on the Technology KC Web site.

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